Attendance
Clock-ins, shifts, leave, overtime and payroll close in one place
Staff clock in and out on their phones or a shared kiosk tablet. Leave and overtime are requested and approved, balances update automatically, and each pay period is closed by staff and managers with a CSV for payroll.
Who uses it:ManagersStaff
What it does
Phone or kiosk
Part-timers without logins clock in on a shared tablet.
Shifts
Plan weekly shifts per area, see them as day/week/month charts, and email them out.
Leave & overtime
Request and approve vacation, personal, sick and overtime; sick leave accrues automatically.
Pay-period close
Staff, manager and company sign-off, rounding applied, CSV out.
How it flows
- 1StaffClock in & out
In the app or at the kiosk.
- 2StaffRequest leave
With remaining balances in view.
- 3OfficeApprove
Approval deducts the balance and emails the person.
- 4StaffClose the period
Submit the period for review.
- 5OfficeFinalize for payroll
Confirm each person, then the company, then export CSV.
On phones & in the app
Staff clock in and out from the Attendance tab in the app and request leave or overtime. Managers see who's clocked in and what needs approval on a phone.
- 📱CLT Members iPhone appOne app for members, staff and managers.
- 🌐Phone browserNo install needed — Android too.
- 💻ComputerThe same data on a big screen.
See the screens
Admin (office)
Status: who is in now
- Open it from Admin → Apps → Attendance. The buttons switch screens: Status / Approvals / Period close / Shifts / Staff / Leave balances / Settings / Kiosk.
- See who is clocked in and today's punches. Managers can clock themselves in and out with “My punches” at the top.
- To punch on someone's behalf, use the buttons on their row (the operator is recorded).
- A break is “clock out, then clock in again on return”. Each row is one clock-in / clock-out pair.
Staff and the kiosk
- People who sign in (administrators and members marked as staff in the roster) punch from “Attendance” in the member app.
- Part-timers who don't sign in are registered under “Staff” (name, language, hourly wage). They punch from the “Kiosk” screen by choosing their name.
- The kiosk is meant to stay open on a tablet in the shop. Open it in a new tab with “Kiosk ↗”.
Approving leave and overtime
- Requests staff submit from the member app (Vacation / Personal / Sick / comp / PFL / overtime) appear under “Approvals”, with their current balance.
- Add a note and Approve / Reject. Approving deducts from the balance and emails the person (unless emails are paused).
- Made a mistake? ↩ under “Decided” returns it to pending (the balance is restored; no notification).
Period close
- The cycle (weekly / biweekly / semi-monthly / monthly) and anchor date are set under Settings. The screen opens on the previous period.
- Each person submits “Close this period” from the member app → a manager confirms them one by one → finally “Confirm for the company”. Confirmed periods are locked (only the owner can reopen).
- Punches can be corrected or added under “Check / fix punches” without a request: pick a person to see their punches for the period, fix a time or add a row.
- “Punch details CSV” exports for payroll. Rounding (minutes) and the rounding method follow Settings.
Shifts
- First create work areas (hall / kitchen …). The color is used in the chart.
- Choose an area and a week, tick the staff for each day, enter start / end and press “Save this day”. “Copy from last week” brings last week's shifts over.
- “View shifts” below shows a day / week / month chart, so overlaps and gaps are easy to see.
- “Email this week's shifts” sends each person their shifts. Unchanged shifts are not re-sent.
Leave balances
- Check and edit each person's Vacation (days), Personal and Sick (hours). The employment type (employee / part-time) is set here too.
- Sick leave accrues automatically: 1 hour per 30 hours worked, up to 40 h a year. Employees get 40 h at the start of the year.
- Approved leave is deducted automatically. Manual adjustments are logged.
Settings
- Time zone, punch rounding (minutes) and method (shift-first / nearest), the close cycle and anchor, end of the lunch window, standard hours per day.
- Email templates are edited per language (switch with “Edit English” / “Edit Japanese”). Each person gets their own language.
- “Don't send attendance emails” pauses all attendance notifications for this company. It is on right after an import.
- Delete data (owner only): punches only, or all attendance data. Type RESET to run.
Staff screens
Your punches
- Open Apps → Attendance → Punch in the left menu (the Clock in / Clock out buttons on the home page do the same). For a break, clock out and clock in again when you return.
- Today's and this week's punches and the period's hours appear below. At the end of a period press “Close this period” to send your punches for review; after that, corrections are made by a manager.
Leave / overtime requests and your history
- Open Apps → Attendance → Leave / overtime request. Your remaining leave (Vacation / Personal / Sick) is at the top, the request form below. Enter type, dates, amount and reason; managers are notified.
- “My requests” at the bottom lists what you have submitted with its status (pending, approved, rejected), who decided and when, and the manager's note. Switch between this year, all, and pending only. Approved leave is deducted from your balance.
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